It may happen that compensation has to be made in the form of a recurring payment, for instance when a land is occupied temporarily by the company and that an occupational agreement is signed – sometimes this is seen in the form of a monthly or yearly rent.
In such case you have the ability to control this within the compensation file record. When the status is “new” or “in progress”, you have to adapt the start date, frequency and duration fields in the “items” tab for each item where this applies. Remember that only choices made available in the corresponding entitlement matrix appear in the list. For example, you could have an agreement for a yearly compensation for a maximum duration of 10 years and for this you would indicate a start date (for the first payment), a frequency of “yearly” and duration of “10y”. After you save the record and the page refreshes, you can review the scheduled instalments in the “deliveries” tab to confirm your settings. By doing so, the same amount is meant to be given at every payment.
It is important to note that the system would apply a recurrent amount only when the item to be compensated is covered by a “cash: recurrent” package item in the entitlement matrix. Should it be covered by a “cash: rate based” package item, then the amount would not be repeated at each instalment, but split by the number of instalments.
As you would observe, you have to indicate a value for duration even in a case where it is not necessarily known. You should know that you can always cancel scheduled instalments later on in the process (at the payment campaign level) should they not apply anymore in future – for example if the company stops occupying a stakeholder’s land after 3 years on a total of 4 years planned initially. On the other hand, you can always add another compensation file for the same stakeholder should the agreement need to be extended beyond the original agreement.
Also, It is also useful to note that sometimes an entitlement matrix offers provision for both “cash: rate based” and “cash: recurrent” options for the same asset type, and that it is left for the user to indicate which option applies for a specific agreement. For instance, there could be a land parcel type which is meant to be paid using rates and another type which will be paid using an occupational recurrent agreement. In such case, you should know that extra packages can be deactivated when the compensation file status is “new”, by editing the list of applicable packages and by choosing the corresponding workflow action.